Camera-Ready Guidelines for ICT-PEP 2025

A. Procedures for Camera Ready

The camera-ready submission process involves preparing and submitting the final version of your manuscript after addressing comments provided by the reviewers and editors. This step is also crucial for completing the registration of your paper and designated presenter for the conference. At this stage, no changes are permitted to the number of authors, the author details (such as names and affiliations), and the order of authors listed in the manuscript.

• Step #1: Presenter Registration

  Please refer to the presenter registration steps applicable to your participant category (international or local) as shown in the table below and ensure that you follow the corresponding procedure. Step #1 may be initiated starting August 1, 2025. Kindly note that the early bird registration period ends on August 8, 2025. Registrations made after this date will be subject to the regular rate.
  If you have more than one accepted paper, your additional papers may be registered as extra papers by contacting us at contact@ict-pep-pln.com. Please include proof of registration for your first paper in your email.

  International Participant/Foreigner

  Local Participant/Indonesian

  Designate a presenter for the conference. One of the authors must enter his/her name in the ‘Presenter’ field on your EDAS dashboard. Register for the conference in the ‘Registration’ field on your EDAS dashboard. During this registration process, complete the payment via EDAS. Upload the completed payment receipt to the ‘Registration payment receipt’ column on your EDAS dashboard. To obtain the payment receipt, click the ‘Show Invoice’ icon in the ‘Registration’ column and capture the paid invoice as displayed below.

  Designate a presenter for the conference. One of the authors must enter his/her name in the ‘Presenter’ field only on your EDAS dashboard. Register for conference by filling out the Presenter Registration and Payment Form and complete the payment. Only presenters are allowed to fill out this form. Leave the ‘Registration’ field on your EDAS dashboard empty at this stage. Upload the completed payment receipt from your bank account to the ‘Registration payment receipt’ column on your EDAS dashboard.

• Step #2: Submit Response to Reviewers

  Step #2 cannot be done without completing Step #1.

  Fill out the Response to Reviewer's and Editor’s Comments template. Upload the completed form to the ‘Response to reviewer’s comments’ column on your EDAS dashboard. Reviewer’s comments can be accessed through your EDAS dashboard, while editor’s comments will be sent via email on August 1, 2025. Please note that any errors or omissions in completing this form may result in the exclusion of your paper from presentation at the conference and its subsequent publication.

• Step #3: Submit Presentation Material

  Step #3 cannot be done without completing Step #2.

  As the conference will be held fully onsite, presenters are required to prepare their presentation material in PPTX format and upload it to EDAS. Each presenter will deliver a 10-minute presentation in person to the conference audience. Upload your presentation material to the ‘Presentation material’ column on your EDAS dashboard. Please use the official presentation template provided.

• Step #4: Submit Source of Final Manuscript

  Step #4 cannot be done without completing Step #3.

  Submit the source file of your final manuscript (LaTeX or Microsoft Word) to the ‘Final manuscript (ms word or latex)’ column on your EDAS dashboard. If you are using LaTeX, please compress all source files into a single ZIP archive. Therefore, only .zip and .docx file formats are allowed. PDF files are not permitted at this step.

• Step #5: Submit Final Manuscript

  Step #5 cannot be done without completing Step #4.

  Submit your final manuscript to the ‘Final manuscript (PDF eXpress)’ column on your EDAS dashboard. This PDF file is the verified version of your final manuscript that you have downloaded from the IEEE PDF eXpress. Follow the provided instructions to obtain the verification of your final manuscript from IEEE PDF eXpress.

B. Deadline for Camera Ready

All camera ready procedures must be completed no later than 16 August 2025, 11:59 PM (GMT+7).

C. Registration for Non-Presenter

Co-authors and non-authors may register as non-presenting participants for the conference by filling out the Non-Presenter Registration and Payment Form.

D. Submission Process To IEEE XPLORE

After the conference is held, accepted papers will be submitted to IEEE Xplore for publication. The submission process will be handled by the conference committee. However, some papers may be excluded for submission if and only if:

• The authors did not respond to the reviewer’s comments and did not incorporate the feedback into the final manuscript, and the camera-ready procedures were not completed before the deadline.

• The presenter did not attend the conference and did not present the paper on site to discuss with the audience.